King's Farm Primary School

King's Farm Primary School

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Being the best that we can be

Ofsted May 18:
  • King’s Farm Primary School is a Good School.
  • An impressive number of pupils take part in extra-curricular clubs before or after school.
  • Parents are overwhelmingly supportive of the school.
  • The curriculum captures pupils’ imagination and they are eager to find out more.
  • In 2017 the school’s results at the expected standard for combined reading, writing and mathematics were the most improved in Kent.
  • Children in the early years make good progress from their starting points.

Governor Terms of Reference

THE CEDAR FEDERATION – GOVERNANCE FOR 2020-2021

 

Terms of Reference

 

 

General

 

  1. The Federation Governing Body (FGB) will operate at all times in accordance with the requirements of the Education Acts; the School Governance Regulations; the Local Authorities Scheme for Financing Schools and all other relevant legislation.

 

  1. The governance structures and operating arrangements set out in this document will be reviewed annually by the FGB. They are underpinned by the specific policies; standing orders; codes of practice and other delegations of Ifield and King’s Farm Schools (I&KFSs).

 

 

Governance Structure and Membership

 

  1. Whilst the Federation Governing Body as a whole remains responsible for the Governance function of the Federation, in The Cedar Federation Model there are three distinct areas of work delegated by them.

 

The Governance structure and number of meetings each school year is set out in Appendix A.    

 

In addition to the main FGB are three committees:

 

  • Leadership, Strategy and School Improvement Committee
  • Finance & Resource Management Committee
  • Teaching, Learning & Assessment Committee

 

The proposal (in Appendix A) is that there are “up to” six meetings in a school year for the Finance & Resource Management and Teaching, Learning & Assessment Committees in recognition of the workload associated with covering two schools.    The reality of course may be that these Committees are able to effectively conduct business with less than six meetings.

 

 

  1. The key responsibilities of each committee are shown in Appendix B and membership of each committee in Appendix C.

 

 

General Principles 

 

  1. All matters which can legally be delegated to Committees should be delegated.

 

  1. Governors should be able to indicate their preferences for Committee membership, as described in paragraphs 9-11 below, but agreement of membership will be a function of the FGB. It is open to the FGB to co-opt additional members to individual committees.

 

  1. All Governors will, in liaison with the Executive Headteacher and Heads of School of I&KFSs, develop a link with classes in each school. The nature of the link to be agreed between the Governor and each Head of School.

 

  1. In addition to the School Plans for I&KFSs there should be an overarching Federation Strategy. The Federation Strategy will form part of each of the School Plans which sets out the Federation’s overall vision, aims, and objectives for both schools along with how and when these will be achieved and associated responsibilities for delivery.     

 

Appointment of Governors to Committees

 

  1. Governors will be asked to indicate which individual responsibilities they are prepared to take on to be presented to the FGB for approval at the Autumn meeting.

 

  1. The Federation Executive Headteacher (FEH), and Leadership, Strategy and School Improvement Committee will produce a recommendation, based on overall FGB needs, for membership of individual Committees. This is to be presented to the FGB for approval or amendment at the Autumn meeting.

 

  1. The Chair of Governors can appoint new Governors to Committees between annual meetings, after discussion on preferences.

 

Budgetary Timetable

 

  1. The budget is driven by the Federation Strategy and School Plans for I&KFSs and follows the Financial Year Planner :

 

  • Autumn and Spring Meetings

Committees consider areas of expenditure taking into account the relevant sections of the I&KFSs Plans. Costed proposals will be presented to the Finance & Resource Management Committee, who will recommend affordable proposals to the FGB.

  • Summer

Committees consider areas of expenditure taking into account the relevant sections of the I&KFS Plans.  When the Local Authority has informed the Schools of the funds delegated for the Current Year, the Finance and Resource Management Committee, at the Budget Meeting, considers areas of expenditure taking into account these and other items of recurrent income and expenditure for the preparation and approval of each Schools Budget for that Year and adoption by the FGB.

    

  1. Subsequent changes to funding or costed expenditure proposals will be taken into account by the Finance & Resource Management Committee through adjustments to the relevant (I or KF) School Budget by virement or other procedures authorised by the FGB.

 

 

Federation Governing Body – Operating Arrangements

 

The board has three strategic core functions:

  • o Ensuring clarity of vision, ethos and strategic direction
  • o Holding executive leaders to account for the educational performance of the organisation and its pupils, and the effective and efficient performance management of staff
  • o Overseeing the financial performance of the organisation and making sure its money is well spent

 

The main responsibilities to be managed by the Federation Governing Body (FGB) are outlined below:

  • To ensure focus on the three strategic core functions
  • To draw up the Instrument of Government and any amendments thereafter.
  • To review the standing order for the election of the Chair and Vice Chair of Governors including the length of the term of office.
  • To elect (or remove) the Chair or Vice Chair of Governors
  • To appoint (or dismiss) the Clerk to the Governing Body
  • To hold at least three FGB meetings each school year
  • To appoint and remove Co-opted Governors to the governing body
  • To appoint Associate Members to committees
  • To appoint the Local Authority (LA) nominated governor
  • To suspend or remove / recommend removal of a Governor
  • To decide which functions of the Governing Body will be delegated and to whom
  • To appoint individual governors to roles with specific responsibilities (Safeguarding, SEND, Careers, Health and Safety)
  • To receive reports from any committee or individual Governor to whom a delegation has been made and to consider whether any further action by the Governing Body is necessary.
  • To review delegation arrangements annually.
  • To approve the board code of conduct and ensure all governors abide by its principles.
  • To regulate Governing Body procedures which are not set out in law and record these as Standing Orders
  • To recruit Governors as vacancies arise
  • To maintain a register of Governors’ Business Interests
  • To annually approve the School Development Plans
  • To assign individuals to monitor specific priorities of the School Plans
  • To ensure compliance with Keeping Children Safe in Education (KCSIE) 2020.
  • To ensure the school has in place all statutory policies and that these are kept under regular review.
  • To comply with the requirements of the Governance Handbook.

 

Committees – Operating Arrangements

 

  1. The following arrangements will apply :
  2. The Committees, except Leadership, Strategy and School Improvement, will meet up to six times a year, between FGB meetings
  • The Finance & Resource Management Committee will, where possible be the last in the cycle of Committee meetings to allow recommendations from other committees
  • Committee Chairs, as necessary, may call additional meetings
  • The Leadership, Strategy and School Improvement Committee will meet as required but not less than three times a year. A representative from each of the other committees should attend each meeting of the Leadership, Strategy and School Improvement Committee
  • All Committee meetings should take place in good time for draft minutes to be provided in advance to the FGB meeting so as to allow decisions and recommendations to be reported
  • The Committee Chair, or in their absence another member, will report back to the FGB
  • The Chair of Governors and the Federation Executive Headteacher (FEH) are ex-officio voting members of all Committees.
  • If the FEH is unable to be present at a meeting, a member of the Leadership team will be nominated to attend
  • The quorum for any Committee meeting and for any vote is three Governors who are members of the Committee including the Chair of Governors and FEH.
  • Each Committee will elect a chair annually, at the Autumn meeting.
  • All Committee members who are Governors have voting rights
  • Associate Governors have no voting rights
  • The Committee has the right to co-opt up to two additional members on an annual basis.
  • Any Governor may attend any Committee meeting as an observer and, with the approval of the Committee, may contribute to discussion but not vote.    A Governor attending as an observer will be required to strictly honour the confidentiality and sensitivity of any issues discussed in a committee as specified by the chair of the committee.     
  • A senior member of the school staff (drawn from I&KF staff), and appointed by the FEH, will service each Committee
  • The clerk will minute all Committees
  • The Committee Chair and the servicing member of school staff, with the support of the clerk, will draft Committee agendas. The clerk will circulate the written agenda, in advance of meetings, together with all relevant papers.
  • Each Committee has a responsibility to ensure that all statutory matters, including review of policies, are carried out at the appropriate time.   The chair of each Committee will arrange for each Committee member to be provided with a list of the statutory matters relevant to the responsibilities of the Committee.
  • The School Plan for each school (I&KF) is managed by the Executive Headteacher and Head of School of each school.   Each section will be considered and approved by the appropriate Committee on an annual basis and taking account of the overarching Federation Strategy.
  • School Policies are allocated by the FGB to an individual Committee for monitoring and review  
  • All Committees will have a role in the work of the Nursery, Sixth Form, Post 19, Woodland, and Off-site visits.

 

Specific Governor Responsibilities

 

  1. Will be as follows:

 

SEND Governor:                                          Andrew Sparks                                            

Safeguarding & Child Protection:                 Andrew Sparks & Clare Espline               

Children in Care:                                          Andrew Sparks        

Early Years:                                                  Sue Bates                 

Health & Safety:                                           Caroline McIntosh

Sixth Form:                                                   Sue Dunn

Pupil Achievement:                                       Sue Dunn                             

Pupil Premium:                                              Paul Jackson

Responsibility for training:                             Clerk                                      

Induction of new Governors:                          Vacancy       

Careers Guidance:                                         Sue Dunn                 

 

Executive Headteacher Performance Management Committee:

Three governors required to be chosen from the panel agreed as:

Andrew Sparks, David Williams, Clare Espline, Iwan Davies

 

 

Monitoring Governors and Governors with Specific Responsibilities

 

  1. To monitor an identified target or statutory function of the Governing Body and report to the Governing Body. It is expected that at least one monitoring visit will be made during the year, with two other visits or discussions about a focused issue. Other forms of communication such as telephone calls emails, etc may be substituted for a visit. A visit does not necessarily have to take place during the time when students/pupils are in school, and could be just as effective as a meeting between governor(s) and the lead professional at the end of the day as mutually agreed.

 

  1. The purpose will be to :

 

  • Gain an understanding of the scope of the activities the schools are conducting to achieve success.
  • Undertake any necessary training (in or out of school) to enable effective monitoring of the areas/subject.
  • Monitor the progress of school activities towards the target or duty.
  • Evaluate the extent of success at the end of the set timescale.

 

  1. A visit to the schools will be arranged with reference to the Executive Headteacher and Head of School and in accordance with the Governor Visits policy. A report will be no more than one side of A4 in length (not including any data), be submitted for approval by the Head of School and/or any lead professional within the school within two weeks of the visit, and then be lodged with the clerk of governors for distribution as soon as possible.

 

 

Signed.............................................................   Date.....

 

                Chair of the Governing Body

 

Appendix A

 

The Cedar Federation

Ifield School & King’s Farm Primary School

Governance Structure

 

 

Meeting Dates

Full Governing Body

Wednesday 30 September 2020, 4.30pm

Thursday 3 December 2020, 4.30pm

Thursday 18 March 2021, 4.30pm

Thursday 1 July 2021, 4.30pm

 

Leadership, Strategy and School Improvement

Thursday 15 October 2020, 4.30pm

Thursday 28 January 2021, 4.30pm

Thursday 6 May 2021, 4.30pm

 

Teaching, Learning and Assessment

Wednesday 11 November 2020, 4.30pm

Wednesday 24 February 2021, 4.30pm

Wednesday 9 June 2021, 4.30pm

 

Finance and Resource Management

Thursday 19 November 2020, 4.30pm

Thursday 4 March 2021, 4.30pm

Thursday 20 May 2021, 4.30pm (Budget)

Thursday 17 June 2021, 4.30pm

 

 

 

 

 

 

Appendix B – key responsibilities of FGB Committees

Leadership, Strategy and School Improvement Committee

The Leadership, Strategy and School Improvement Committee is a small group of Governors, including the Chair and Vice Chair, working more closely with the senior management of the school who know the school well through school self-evaluation (SEF), to develop strategies and plans for Federation and School Improvement.

 

Key responsibilities

 

  • To act on matters delegated by the Full Governing Body
  • To consider safeguarding and equalities implications when undertaking all committee functions
  • Recommend and monitor the structure of the Governing Body (including its Committees)
  • Review the effectiveness of the Governing Body
  • To consider recommendations from external reviews of the schools, for example recommendations from Ofsted and Local Authority school improvement partners, agree actions as a result of reviews and evaluate regularly the implementation of the School Development Plans for I&KFSs
  • Have oversight of cross committee responsibilities in order to ensure effective join up and delivery
  • Ensure the dissemination of information to relevant committees
  • Determine the overall staff complement for I&KFSs for agreement by the FGB, ensuring that the schools are staffed sufficiently for the fulfilment of the school development plans and the effective operation of the schools
  • In conjunction with the Executive Headteacher and Head of Schools of I&KFSs, contribute to agreeing the structure of the School Leadership Team in each school, taking account of and authorising any subsequent changes to costed expenditure with support from the Director of Finance and Resources (Ifield) or Finance Manager (King’s Farm).
  • In conjunction with the Executive Headteacher, be involved in the recruitment of senior staff at Head of School & Assistant Head Teacher level in each school.
  • Lead the Disciplinary Review Panels for I&KFSs as necessary
  • Determine the Complaints procedure for I&KFSs for approval by the FGB and dissemination to parents
  • Keep under review the admissions policies for I&KFSs
  • Actively look at links with other schools as part of continuous improvement (sharing best practice) and as a means of strengthening the The Cedar Federation
  • To establish and oversee the implementation of the school’s Appraisal Policy – including the arrangements and implementation of the schools appraisal procedures for the Executive Headteacher
  • To determine the timing of the Executive Headteacher appraisal review cycle and appoint three Governors to act as reviewers alongside an external advisor forming the Executive Headteacher Performance Management Committee in line with the Federation pay policy.
  • To consider and approve the recommendations of the Executive Headteacher in relation to the performance management of the leadership team in line with the Federation pay policy.
  • To consider and approve any uplift to be applied to the Schools’ pay scales for teachers and support staff.
  • To monitor the application and effectiveness of the pay policy, ensuring pay decisions are linked to evidence of performance and the criteria for pay progression are applied consistently, fairly and objectively.
  • In collaboration with the Teaching, Learning and Assessment committee, review, monitor and evaluate the curriculum offer ensuring that it is broad and balanced by understanding the intent, implementation and impact
  • To advise the Finance and Resource Management Committee on the relative funding priorities necessary to deliver the curriculum
  • To monitor, evaluate and consider the impact of areas of the School Development Plans pertinent to the committee and agree recommendations for approval by the FGB as required
  • To monitor and evaluate the effectiveness of leadership and management
  • To monitor and evaluate the impact of continuing professional development on improving staff performance
  • To have oversight of the work of the Thames Teaching Alliance and Ifield school’s involvement with other teaching schools
  • To take an active role in the school self-evaluation identifying success and areas requiring improvement
  • To monitor the schools’ publicity, public presentation and relationships with the wider community
  • To ensure an annual evaluation of governor skills
  • Any decisions taken must be determined by a majority of votes of committee members present and voting.

 

 

 

Teaching, Learning & Assessment Committee

The Teaching, Learning and Assessment Committee focus on the delivery of the annual School Plans, undertake monitoring and evaluation activities against School Plan priorities and report to the FGB as a whole. 

 

Key responsibilities

 

  • To act on matters delegated by the Full Governing Body
  • To consider safeguarding and equalities implications when undertaking all committee functions
  • Support the Executive Headteacher, Heads of School and staff of I&KFSs in their aim to enable all pupils to make good progress by providing a wide range of high quality, barrier-free challenging learning experiences and opportunities. These include:
  1. Access to the full statutory National Curriculum,
  2. Religious Education in accordance with the Kent Agreed Syllabus,
  • Relationships & Sex Education and Health Education
  1. Learning and development requirements of the Early Years Foundation Stage, Sixth Form and options available Post 19   
  2. Ifield Woodland Teaching & Learning,
  3. Resolving complaints about the curriculum.
  • Monitor pupil achievement & outcomes
  • Monitor pupil data including Statutory & Additional Target Setting, Children in Care, Bullying incidents, Racial incidents, Safeguarding and Exclusions
  • Evaluate and monitor pupils’ personal development, behaviour and wellbeing
  • Monitor pupil attendance
  • Recognise the impact of others, such as families and relations with the world outside I&KFSs and, on the education and wellbeing of pupils at both schools – consider these as appropriate
  • Review policies in relation to statutory requirements to ensure they are fit for purpose and make recommendations to the FGB as appropriate
  • Review acknowledged good practice in other schools and consider whether and how this can be applied to I&KFSs – as part of driving continuous improvement in teaching, learning and assessment
  • To consider elements of the school developments plans pertinent to the committee and agree recommendations for approval by the FGB
  • To agree priorities for improvement, and monitor and evaluate the impact of improvement plans which relate to the committee’s area of operation
  • To monitor and evaluate the impact of the quality of teaching in relation to the rate of pupil progress and standards of achievement
  • In collaboration with the Leadership, Strategy and School Improvement committee, review, monitor and evaluate the curriculum offer ensuring that it is broad and balanced by understanding the intent, implementation and impact
  • To advise the Finance and Resource Management Committee on the relative funding priorities necessary to deliver the curriculum
  • To monitor and evaluate provision, rates of progress and standards of achievement by pupils, including any vulnerable groups and those pupil groups impacted by COVID-19 to ensure a rapid pace of improvement is achieved
  • To monitor the impact of specialist funding, for example, Primary PE and sports premium, Year 7 catch up premium (not 2020/21) and the Pupil Premium and COVID-19 Catch up premium
  • Any decisions taken must be determined by a majority of votes of committee members present and voting.

 

 

 

Finance & Resource Management

The Finance & Resource Management Committee focus on the delivery of the annual School Plans, undertake monitoring and evaluation activities against School Plan priorities and report to the FGB as a whole. 

 

Key responsibilities

 

  • To act on matters delegated by the Full Governing Body
  • To consider safeguarding and equalities implications when undertaking all committee functions
  • Produce and approve, on behalf of the FGB, the Annual Budget in accordance with the Federation Strategy and I&KFSs School Plans
  • To consider and approve the ‘balanced’ three-year budget plans for each school, which shows clear links to the School Development Plans.
  • To monitor the income and expenditure throughout the year of all delegated and devolved funds against the annual budget plan.
  • To consider and approve for submission to the LA, a recovery plan where revenue deficit rises above 5% at 31 March of any year where applicable
  • Review I&KFSs financial policies and strategic plans, and the management of resources and financial position as necessary
  • Monitor the revenue and capital budgets to ensure compliance under the I&KFSs internal financial controls
  • To review, complete and submit the School Financial Value Standard (SFVS) and undertake any remedial action identified as part of the SFVS
  • To ensure the schools are working within the guidance of the Schools Financial Value Standard (SFVS) recommendations
  • To approve and review the annual school financial risk registers
  • To undertake financial benchmarking and report back to the board
  • Be responsible for the write off of no longer required or serviceable assets above a specified value as delegated to the I&KFSs Heads of School and Executive Headteacher from time to time
  • In collaboration with the I&KFSs Heads of School and relevant school staff, be responsible for monitoring the upkeep and maintenance of the school’s assets and, where required, recommending appropriate measures to the FGB to rectify inadequacies
  • Consider recommendations from other committees and submit comments to the FGB on financial feasibility of the recommendations
  • Monitor the School Governors Allowances Policy
  • Keep an overview of the I&KFSs Voluntary Funds
  • Monitor all aspects of Health and Safety within I&KFSs to ensure compliance with Health and Safety legislation and regulations
  • Review and approve the Federation Health and Safety and Lettings policies in line with all current legislation, to include:
  1. The Woodland
  2. The Smile Centre
  • Nursery
  1. Post 16 provision

 

  • Take regular measures as necessary to encourage the correct practice of Health and Safety regulations on the part of all school personnel
  • Undertake a Health and Safety inspection of I&KFSs school sites three times a year.
  • Consider, in cooperation with the Executive Headteacher and I&KFSs Head of Schools and relevant School staff, improvements and innovations to the school premises
  • Monitor all aspects of staffing within I&KFSs including the application and update of the relevant School policies including the federation pay policy
  • In conjunction with the Executive Headteacher and Heads of School of I&KFSs, review and agree policy and procedures for the pay and reward of staff, staff discipline and conduct procedures, grievance procedures and the management of absence and special leave
  • In collaboration with other committees as appropriate, monitor the application and effectiveness of the pay policy, ensuring pay decisions are linked to evidence of performance and the criteria for pay progression are applied consistently, fairly and objectively.
  • To ensure sufficient funds are set aside for pay increments as set out in the Pay Policy and as recommended through the performance management process
  • Provide a summary report on finance and resource management to the FGB three times a year.
  • To receive and act upon any issues identified by a Local Authority audit.
  • To consider elements of the school developments plans pertinent to the committee and agree recommendations for approval by the FGB
  • To agree priorities for improvement, and monitor and evaluate the impact of improvement plans which relate to the committee’s area of operation
  • To monitor how all specialist funding is spent, for example, Primary PE and sports premium, year 7 catch up premium (not 2020/21) and the Pupil Premium and COVID-19 Catch up premium
  • Any decisions taken must be determined by a majority of votes of committee members present and voting.

 

 

 

 

 

 

 

Appendix C –  Membership of FGB Committees

 

Leadership, Strategy and School Improvement Committee

 

Chair :                                  Mr Andrew Sparks

 

 

Members :                           Mrs Abigail Birch

                                               Mr Iwan Davies

                                               Mrs Sue Dunn

                                               Miss Clare Espline

                                               Mr Chris Jackson

                                               Miss Maddy Jones

                                               Mr Andrew Sparks

                                                                                             

 

 

Teaching, Learning & Assessment Committee

 

 

Chair :                                 

 

Members :                          

                                               Mrs Sue Bates

                                               Mrs Abigail Birch

                                               Mrs Sue Dunn

                                               Ms Suzanne Fitzsimons

                                               Mr Chris Jackson

                                               Mr Paul Jackson

                                               Miss Maddy Jones

                                               Miss Michelle Murray

                                                                                  

 

Finance & Resource Management

 

Chair :                                  Mr Andrew Sparks

 

 

Members :                           Mr Andrew Sparks

                                               Mrs Abigail Birch

                                               Mr Chris Jackson

                                               Mr David Johnson

                                               Miss Maddy Jones

                                               Mrs Caroline McIntosh

                                                Mrs Clare Stoddart

                                               Mr David Williams             

 

 

                                              

iSparc Project                                Mrs Clare Stoddart

 


The Cedar Federation Governor Links September 2020/21

Chair of Governors          Andrew Sparks

 

Key Stage

Governors

Classes

 

 

Ifield School

King’s Farm School

Early Years

 

Sue Bates

Ifield Nursery

Cedar Class

Wagtail

Wren

Bullfinch

Chaffinch

Key Stage 1

Caroline McIntosh

David Johnson

Ash

Rowan

 

Barn Owl

Blackbird

Sparrowhawk

Skylark

Key Stage 2

Andrew Sparks

Clare Stoddart

Michelle Murray

Suzanne Fitzsimons

 

Beech

Oak

Hazel

Chestnut

Maple

Sycamore

Willow

Cherry

Bluejay

Woodpecker

Kingfisher

Robin

Magpie

Swan

Cuckoo

Kestrel

Key Stage 3

Clare Espline

Woodpecker

Robin

Magpie

Hawk

Heron

 

Key Stage 4

Iwan Davies

 

Kestrel

Owl

Swan

 

Key Stage 5

David Williams

Sue Dunn

 

Thames

Darenth

Medway

Post 19

 

 

Other Governor Responsibilities

 

Safeguarding                                     A Sparks & C Espline

 

Pupil Premium                                  P Jackson

 

SEND                                                     A Sparks

 

Health & Safety                                C McIntosh

 

Training Governor                           Clerk

 

Early Years                                      S Bates

 

Sixth Form                                      S Dunn

 

Children in Care                              A Sparks

 

Pupil Achievement                        S Dunn

 

Careers                                              S Dunn

 

Artsmark                                           I Davies

Staff Governors without specific Governor Responsibilities in School

 

Mrs Abigail Birch

 

Mr Chris Jackson

 

Mr Paul Jackson

 

Miss Maddy Jones

 

 

 

Miss Maddy Jones